GWU Medical Faculty
Borrowing Policies
- Requirement for Charging Out Books
- Your GWorld card is your
library card and is required to check out books. After you get your
GWorld card, stop by the Circulation desk to make sure your library
record is active. Use myALADIN
to maintain your preferred email address to ensure that you receive
notifications of due dates, overdue notices, available requests, and
other library emails. Failure to receive notices does not excuse you
from paying fines.
- Types of Material That Can be Borrowed
- General GW Circulating Collection and Reserves
- Media Resources materials
- Periodicals
- Materials at WRLC off-site Storage Facility
- Book Limit
- None
- Loan Period
- Up to 4 months, utilizing 3 fixed due dates per year (January 31, May 31, and September 30). See details.
- Recalls
- If a book you have checked out is needed by another person, it
may be recalled. All books are subject to recall after they have been
charged out for at least 14 days. You will be notified by e-mail or
phone and will have 14 days from the date of recall to return the book
before recall fines are assessed. See details.
- Renewing Books
- Faculty members may renew all GW and WRLC books 3 times, and
these renewals can begin 3 weeks before the end-of-semester due dates
(see details). All books may be renewed a variety of ways, including online, email, and phone. Click here for details.
- If you reach the renewal limit of 3, you must bring the books
in person to the Circulation Desk to return or renew; if you still need
the books, we will start over the process for you, allowing up to 3
more automatic renewals.
- Overdue Fines and Other Fees
- $.25 per day per book up to $10 maximum. After 40 days,
overdue items are considered lost and you will be charged $97 for each
book. See details.
- Periodicals Borrowing Policy
- Faculty may borrow periodicals for one day. Fines are assessed
for overdue periodicals. Periodicals must be checked out from and
returned to the Periodicals Service Desk on 3rd floor. See the Periodicals page for more details.
- Other Library Privileges
- GW faculty are eligible for the following library services:
- Consortium Loan Service borrowing
- Direct borrowing at WRLC libraries
- Remote access to databases
- Interlibrary Loan
- Faculty Authorized Borrower Cards
- Faculty members may authorize designated individuals to charge
out library materials on their behalf through the use of Faculty
Authorized Borrower (FAB) cards. A faculty member may request up to
three FAB cards by completing a form available at the Gelman Library
Circulation Desk. Materials will appear on the faculty member's library
account, and faculty members are responsible for materials charged out
by their faculty-authorized borrowers.
- OCLC Reciprocal Faculty Borrowing Program
- GW Faculty are eligible for library borrowing privileges in
the Reciprocal Faculty Borrowing Program (RFBP). This is a program of
the Research Libraries Advisory Committee to OCLC that allows faculty
members of participating institutions borrowing privileges and on-site
access to the collections of some of the most important research
libraries in North America.
- Prior to visiting an OCLC member institution, faculty members
need to apply for an RFBP card at the Gelman Library Circulation Desk.
Upon presentation of his or her valid GW photo ID, the faculty
member will then be issued the requisite borrower's card.
- Borrowing Privileges for Faculty Spouses
- Spouses of faculty members may apply for borrowing privileges
at the Circulation Desk. A letter or a personal introduction from the
faculty member who is requesting borrowing privileges for a spouse is
sufficient basis for issuing a library card. Borrowing privileges are
the same as those of a Sponsored Researcher (fee not applicable).
- Borrowing Privilges for Faculty Emeriti
- Faculty emeriti are entitled to borrowing privileges at the Gelman Library. A validated GW ID issued from the Personnel Office is sufficient basis for borrowing items from the GW general circulating collection. Borrowing privileges are the same as those of current faculty members.
